Simplify Your To-Do List with the Eisenhower Matrix

The Eisenhower Matrix, also known as the Urgent-Important Matrix, is a time management tool named after Dwight D. Eisenhower, the 34th President of the United States. Eisenhower was renowned for his exceptional ability to manage his time effectively, and he used this matrix to help him prioritize his tasks. The matrix divides tasks into four quadrants based on urgency and importance. In this blog, we explore each quadrant and see how to implement this matrix in Planndu for enhanced productivity.


Urgent and Important

These tasks require immediate attention and are critical to your long-term goals. They are the most important tasks that you need to focus on and complete as soon as possible.

Example tasks:
– Responding to an urgent request
– Meeting a project deadline

Important but not Urgent

These tasks are crucial to your long-term goals but don’t require immediate attention. They should be scheduled first and given the time and focus they deserve.

Example tasks:
– Developing new skills or knowledge
– Planning a long-term project

Urgent but not Important

These are tasks that are urgent but don’t contribute to your long-term goals. They should be minimized or delegated to others if possible.

Example tasks:
– Responding to non-critical emails or phone calls
– Attending a meeting that could be delegated

Not Urgent and Not Important

These tasks are not important or urgent, and they do not contribute to your long-term goals. They should be avoided or saved in your spare time.

Example tasks:
– Surfing the internet or scrolling social media
– Watching TV or playing video games

How to use The Eisenhower Matrix in Planndu

Planndu makes it easy to use the Eisenhower Matrix by letting you assign each task to one of four priority levels: critical, high, medium, or low. Undefined tasks are automatically placed in a separate section, and you can easily drag them to the appropriate priority level.

– Critical tasks are the most important and urgent. To ensure that you don’t forget them, you can set a reminder and assign them a bright red color so that they stand out.
– High-priority tasks are important but urgent. You can assign them an orange color to make them highlighted, and you can schedule them for a later date.
– Medium-priority tasks are urgent but not important. Assign them a green color as a visual reminder that they need to be done, but they can be delayed if necessary.
– Low-priority tasks are not important and not urgent. You can assign these tasks a blue color. The blue color is often associated with calm or relaxation, so it can be a helpful way to signal that these tasks can be put off without impacting your productivity.


The Eisenhower Method can help avoid urgent but less important tasks, allowing you to focus on what matters. Try using it to simplify your workload and achieve success!

Download Planndu today and experience how you can easily prioritize your tasks and manage your time effectively.